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LEGAL ADMINISTRATIVE ASSISTANT III (BUSINESS LAW)

Montréal
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FIRM

Gowlings is a leading Canadian law firm offering a diverse range of services within intellectual property law, business law and advocacy to help organizations achieve their business objectives. Gowlings has over 700 professionals across offices in Montréal, Ottawa, Toronto, Hamilton, Waterloo Region, Calgary, Vancouver, Beijing, Moscow and London, U.K.

PROFILE

The incumbent performs full legal administrative work of a responsible and confidential nature for one or more professionals.

RESPONSIBILITIES

The incumbent's responsibilities may include but are not limited to the following:

  • To organize and expedite the flow of work through the professional’s office, initiating follow-up action.
  • To prepare legal documents with little or no direction according to general precedents or instructions from the professional.
  • To transcribe and type deeds, affidavits, wills, briefs and other legal documents.
  • To prepare petitions, subpoenas, applications, contracts, deeds, mortgages and other legal documents according to general instructions and/or precedents.
  • To liaise between the professional and various internal and external individuals, groups and clients at all levels.
  • To route or answer routine correspondence not requiring the professional’s attention, and to initiate follow-up action as required.
  • To take and transcribe dictation of a highly technical and/or confidential nature.
  • To ensure that the appropriate "bring forward" or diary system/database is updated with regard to important dates and deadlines.
  • To prepare special reports, including gathering and summarizing data.
  • To exercise initiative and judgment in order to relieve the professional of administrative tasks.
  • To draft certain letters independently in response to requests from clients for review by professional.
  • To familiarize oneself with client files in order for better file management and client service.
  • To handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc.
  • May be assigned to replace legal administrative assistants who are absent to ensure the continued workflow for the professionals.
  • To prepare follow up information for the legal assistant to ensure the continuation of workflow upon the legal assistant’s return to work.
  • To assist in the Word Processing/Secretarial Unit when not assigned.

QUALIFICATIONS

Required knowledge, skills and abilities:

  1. Ability to communicate effectively with other firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
  2. Capacity to work independently, as well as in a team environment
  3. Produce a high quality and quantity of work product, occasionally under tight timelines
  4. Able to prioritize and to redefine priorities when necessary
  5. Handle stress in a business-like manner
  6. Accuracy in grammar, spelling and punctuation
  7. Strong organizational skills
  8. Knowledge of Microsoft Office Suite
  9. Bilingualism (French/English) is required
  10. 8 years relevant experience

 Education:

  1. Administrative Assistant Diploma/Certificate
  2. Continuing educational courses relating to administrative responsibilities

CONTACT

If you are interested in this opportunity, please send your resume and cover letter via email to the co-ordinates indicated below.

Human Resources
Gowling Lafleur Henderson LLP
Barristers & Solicitors
3700-1 Place Ville Marie
Montréal, Canada
H3B 3P4
Email: cv.montreal@gowlings.com

Application Deadline: Open until suitable candidate is found.


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